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PRINCE2 7 Foundation Syllabus

PRINCE2 Principles

The 7 universal PRINCE2 principles that underpin the method and define its application.

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PRINCE2 Principles Overview

Continued business justification: business case must remain valid throughout
Learn from experience: lessons are sought, recorded, and acted upon
Defined roles and responsibilities: clear accountability for all stakeholders
Manage by stages: authorised in stages, with review at each boundary
Manage by exception: tolerances defined at each level; escalate only when breached
Focus on products: what needs to be delivered and to what quality
Tailor to suit the project: PRINCE2 adapted to size, complexity, and context

PRINCE2 People

New in PRINCE2 7: the people dimension covering organisational roles, leadership, and communication.

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Project Roles and Responsibilities

Project Board: Executive, Senior User, and Senior Supplier roles
Project Manager: day-to-day management and reporting
Team Manager: managing delivery of work packages
Project Assurance, Change Authority, and Project Support
The Project Executive: single accountability for the project

Leadership and Teamwork

Leadership styles in project environments: situational leadership
Team dynamics, motivation, and psychological safety
Stakeholder engagement: identifying, analysing, and communicating
Communication management approach and information needs
Managing conflict and building high-performing project teams

PRINCE2 Practices

The 7 management practices that PRINCE2 uses to address project management aspects.

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Business Case Management

Contents of a Business Case: reasons, options, benefits, risks, cost, time
Business Case lifecycle: created, maintained, verified, confirmed
Benefits management approach and benefits realisation plan
Investment appraisal methods: NPV, IRR, payback period

Project Organisation Structure

Three project interests: business, user, and supplier
Project management team structure and reporting lines
Combining roles and separating assurance from management
Tailoring the organisational structure for different project sizes

Planning in PRINCE2

Three levels of plan: project plan, stage plan, team plan
Exception plan: created when a tolerance is forecast to be exceeded
Product-based planning technique: PBS, product descriptions, PFD
Planning steps: design plan, define and analyse products, identify activities, dependencies, resources, risk assessment, set tolerances
Quality planning and the quality register

Quality Management

Quality planning, quality control, and quality assurance
Quality register: records quality events and review outcomes
Product descriptions: purpose, composition, derivation, format, quality criteria
Quality review technique: roles and procedure
Acceptance criteria and their relationship to the Business Case

Risk Management

Threat and opportunity: both are risks in PRINCE2
Risk register: captures and monitors identified risks
Risk management procedure: identify, assess, plan, implement, communicate
Probability, impact, and proximity for risk assessment
Risk responses for threats: avoid, reduce, fallback, transfer, accept, share
Risk responses for opportunities: exploit, enhance, share, reject

Issue and Change Control

Issue types: request for change, off-specification, problem/concern
Issue register and issue report
Change authority and change budget
Issue management procedure and escalation to Project Board

Progress Monitoring and Control

Tolerances: time, cost, quality, scope, benefit, risk
Management by exception: exception report and exception plan
Checkpoint reports and highlight reports
End stage assessment and end project report
Lessons report: capturing lessons for future projects

PRINCE2 Project Lifecycle

The processes and management stages that structure a PRINCE2 project from concept to closure.

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Starting Up a Project (SU) and Initiating a Project (IP)

SU purpose: ensure there is a worthwhile and viable project before initiation
Project Brief: the starting trigger for a PRINCE2 project
Appointing the Project Board and Project Manager in SU
IP purpose: build the foundations for the project
Project Initiation Documentation (PID): the baseline document
Management strategies created during IP: communication, quality, risk, change

Directing, Controlling, and Managing

Directing a Project (DP): Project Board actions at key decision points
Controlling a Stage (CS): Project Manager's day-to-day control
Managing Product Delivery (MP): Team Manager's responsibility
Work Package: the authorised unit of work passed to a Team Manager
Checkpoint reports from Team Manager to Project Manager

Managing Stage Boundaries (SB) and Closing a Project (CP)

SB purpose: provide a decision point for the Project Board
End stage report and updated project plan
Planning the next stage and requesting authorisation
CP purpose: confirm delivery and formal closure
End project report and lessons report
Benefits review plan and follow-on action recommendations

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Learning Progress

PRINCE2 Principles 85%

PRINCE2 People 92%

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