PL-900 Tests Which Power Platform Tool Fits the Need — Not Building Apps
PL-900 is a 45-minute fundamentals exam for business users and newcomers. The 2026 outline adds Copilot Studio agents as a full domain, so read each stem for who uses the solution and whether it shows, moves, stores or converses.
Check Your Readiness →Most candidates understand Microsoft Certified: Power Platform Fundamentals (PL-900) concepts — and still fail. This exam tests how you apply knowledge under pressure.
Four domains share 20–25% each, so no area can be skipped. Stems describe a team, a pain point and a goal; distractors swap near-identical terms such as form and view, Copilot and Copilot Studio, or knowledge and tool. 700/1000 to pass; question count not published.
Remove the makers' Dataverse security roles
Create a data policy in the Power Platform admin center that puts Dataverse, Outlook and SharePoint in the business group and Gmail in non-business or blocked. Connectors from different groups cannot be combined, so the copy flow cannot be saved or run.
Build a model-driven app for consistent screens
A canvas app gives screen-by-screen layout control and connects to SharePoint through a connector. Model-driven apps require Dataverse and generate layout from tables, forms and views, so they cannot match a branded design.
A scheduled flow checking for new responses every hour
Use an automated cloud flow triggered by When a new response is submitted, then the Approvals action, then a SharePoint create item action. A cloud flow has exactly one trigger; everything after it is an action.
Check the Copilot Studio analytics page
Run agent evaluations against a test set; cases are graded against expected answers or criteria. Analytics only reports sessions, resolution, escalation and satisfaction from real published use, and Agent 365 governs agents organisation-wide rather than testing one.
External audiences who browse anonymously or sign in with their own identities are served by Power Pages sites with data in Dataverse. Power Apps targets users inside the tenant. Words like residents, customers, portal or registration point to Power Pages.
Data (DLP) policies group connectors as business, non-business or blocked so they cannot be combined in one app or flow. Which rows a user sees comes from Dataverse security roles, business units and teams; environment security groups control who enters the environment.
SharePoint, Outlook, Forms and Teams have standard connectors, so a cloud flow is simpler and needs no machine. Desktop flows are RPA for legacy Windows or web screens with no API, running attended alongside staff or unattended for batch work.
Knowledge sources such as SharePoint, websites, files and Dataverse ground answers only. Creating a ticket or booking a room needs a tool: a connector for one operation, an agent flow for multi-step logic, or an MCP server supplying external tools.
The July 2026 outline covers generative orchestration, tools, MCP servers, agent evaluations, analytics and Microsoft Agent 365. It also adds Plan designer, the vibe experience and code apps in Power Apps, plus Copilot in desktop flows. Older courses miss all of these.
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PL-900 hinges on matching each need to apps, flows, pages, Dataverse or agents. Check your mapping.